What You Can Expect
- We offer a highly desired setting in Nashville, Tennessee for your headquarters. Located downtown, the offices are easily accessible by car or air. Within walking distance to the State Capitol as well as to hotels and financial centers, our offices provide a convenient location for our clients. We also have available two board rooms, each professionally furnished for meetings and presentations.
- We work closely to develop positive working relationships committed to good communication practices. That communication begins from our very first contact and developsthroughout the life of the agreement with purposeful evaluation.
- We hire executive leadership staff with experience in association and organization management and the integrity and values we respect and trust.
- We provide our staff with the latest technology, equipment and software necessary for productive management
- We maintain the services, as needed, of outsourced partners and vendors, each experienced, licensed or certified in their respective industries.
- We know you count on us. Through reciprocal respect, we provide solutions and build lasting relationships.
We work with your board of directors, your committees, your subject matter experts and your members to create a powerful alliance. XMi Association Management offers a full menu of services at three levels: Director, Account Executive and Administrative. We tailor our services to match your needs:
- Executive & Operations Administration
- Financial Management & Accounting
- Website Design, Development and Enhancements
- Certification and Credentialing
- Publications & Communications
- Membership & Program Development
- Government Relations
- Conference & Special Events Services
Executive and Operations administration
- Professional, fully equipped headquarters and work stations with current software tools and applications
- Receptionist
- Database management
- Qualified executive leadership on three levels: Executive Director, Account Executive and Administrative Assistant
- Volunteer and Board leadership
Financial Management & Accounting
- Professional on-site accountants
- Budget development & management
- CPA oversight
- Shared cost-savings programs
Website Design, Development & Enhancements
- Website design
- Website hosting and development
- Membership management applications
- Online event registration
- Secure board rooms, List servs, message boards, resource centers
- E commerce
- Telecommunication services
- On site technology staff for immediate updates and assistance
Certification and Credentialing
- Application and supporting documents management
- Applied curriculum vitae
- Exam management
- CE documentation and tracking
- Certification and achievement recognition
Publications and Communications
- Print and e-newsletters
- Electronic elections, surveys and e-blasts
- Marketing materials design & production
- Event logo design and registration materials
- Event posters, banners and marketing materials
- Proceedings
- Organization letterhead stationery, business cards, envelopes
- Website and newsletter advertising
- Awards and certificates
Membership and Program Development
- Membership Director oversight
- Customized member and prospective member databases
- Fully integrated web-based membership management application
- online membership management portal (password protected to provide for updated contact info, payment online for dues, ecommerce, community message boards)
- Donations and donor management tools
- Online forum
- Event registration
- E marketing campaigns
- Dynamic news pages with RSS feeds
- Activity and grant writing tracking
- Online survey and form builder
- In-depth reporting and data analysis
- Assistance and guidance with membership recruitment campaigns
Government Relations
- Experience with political action PACS
- Lobbyists available
Conferences & Special Event Services
- Certified Meeting Planner
- Site selection services
- Hotel and vendor contract negotiations
- Program development and marketing
- Full graphic design for meeting materials and signage
- Financial management and oversight, including budget preparation
- Full onsite logistics management including F&B & AV needs
- Pre-registration and on-site registration management
- Exhibitor and sponsorship management
- Speaker recruitment, selection and management
- Trade booth logistics
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